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# Database size

Articles on: [Legal & Security](/en/category/legal-security-orivoi/)

## Database size
  
As a client you are entitled with a database allowance of:  
  
*   1m workflow reports
  
The size of the database is displayed in your environment in full transparency.  
  
When 80% of the threshold is reached an alert will be sent providing you with 2 options:  
  
*   purchase of additional capacity
  
*   raising the threshold to 5m lines for each table = 1,000€ / year
  
*   raising the threshold to 15m lines for each table= 2,500€ / year
  
*   we increase the capacity accordingly after receiving the corresponding payment
  
*   no action, we delete the oldest workflow reports and all their related data (activity report, uploads, transformation logs, etc.).
  
![](https://storage.crisp.chat/users/helpdesk/website/451394ea80379c00/172062f8-4d15-46e7-9d06-967d37_1c4tbyg.svg)  
  
For free trial and pilot clients, the quota is 10k for the log and 10k for the submissions  
  
## Database back ups

We perform monthly backups of all the data, that are kept forever.  
  
## Pictures
 
*   Pictures related to a submission are kept for 3 months, then archived, then deleted after 2 years
  
*   Pictures related to an item are always kept
  
## Logs

*   Logs necessary to build dashboards are kept forever, within the database capacity
  
*   Other logs are deleted after 3 months
  
## Activity reports / Submissions

*   They are kept without limit of time, within the database capacity
  
## Client Archive and Deletion

*   After 2 years a client in archived state is permanently deleted