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FieldPro Agriculture Sourcing

What is this workspace for ?


It is relevant for any companies which have a need to:

  • Record properly their Farmer database
  • Automate purchase and payment to farmers
  • Train, inspect, and certify farmers


The documentation below specifies the components of this workspace.


Mobile User roles


These are the default roles created for mobile users.

  • Extension officers
  • Supervisors
  • Field Officers
  • Field Coordinators

Workflow and Activities


Product dispatch and traceability


Used to track product (Quantity & Quality) from the sourcing points i.e. Buying centers and site to the Hubs, warehouse or factories. With the help of barcodes, we can esly track and trace products to the source / purchase point


Below are the available questions on the traceability activity


Activity question

Question type

Driver / Vehicle details

Single choice

Products dispatched

Matrix

Total crates dispatched

Integer

Total KGs dispatched

Decimal input

Journey from

Single choice

Journey to

Single choice

Hub location

Text / GPS

Dispatch / receiver name

Single choice

Product sorted

Matrix

Total volume sorted

Compute

Total value accepted

Compute

Total value rejected

Compute

Comments

Text

Driver signature

Signature

Journey covered

GPS tracking




Training

Used to track the training done by the extension officers, for a farmer to be certified they must have attended all the training topics.


Below are the available questions on the training activity


Activity question

Question type

Farmers Engaged

Multi choice

Training Topics

Multi choice

Challanges Observed

Text

Farmer attendance sheet

Picture

Group picture

Picture

Farmers signatures

Signature

Training Location

GPS



Purchase / Sourcing

Used at the produce buying centers to record the quantity of products purchased from the farmers and their quality. It's the same workflow that triggers payments to the farmer for their products sold.


Purchase activity has the following questions.

Activity question

Question type

Farmers Seling

Single choice

What are you buying

Multi choice

Product purchased

Matrix

Total quantity purchased

Compute

Total purchase value

Compute

Any amount retained

Integer

Amount sent to the farmer

Compute

Comments

Text

Picture

Picture


Progress / regular visit

Used to track activities the farmer has performed after they have been onboarded and trained for them to be certified, it's also used for regular visits to build relationships with the farmers and help them on their farm journey.


Regular visit activity has the following questions.

Activity question

Question type

Farmers visited

Single choice

Visit type

Multi choice

Impact visit reasons

Multi choice

Sanitary/Hyegine facilities availability

Multi choice

Chemical use in the farms

Single choice

Recomendation given to the farmer

Text

Farm picture

Picture

Any complaints

Text



Lists

The workspace comes with several lists


Farmer List

To record all Farmer information. It is made of the following attributes.

Attribute tag

Attribute label

Attribute type

_name

Farmer name

Text

_type

Farmer Type

Single choice

"_image_url"

Farm Picture

Picture

_location

GPS location of homestead

GPS

"_phone_number"

Farmer Phone number

Phone number

_custom_id

Farmer ID

Text

_traceability_code

Traceability code

Text

_address

Address

Text

_acreage

Farm Size

Integer

_comments

Comments

Text




SKU List

To store your products


Attribute tag

Attribute label

Attribute type

_name

Name

Text

_category

Category

Single choice

_code

Code

Text

"_image_url"

Image

Picture

"_price_without_vat"

Price without VAT

Decimal

_weight

Weight

Decima



Dashboards


1. Activity dashboards

To monitor all activities done by your field teams, based on user logs i.e. visits and time worked, days worked per, active users per team, visit target achievements, inactive users per day and team, etc.


2. Coverage & Visits Dashboards

To monitor all KPIs related to Farmers visit coverage i.e. Total number of Farmers mapped vs those visited, coverage rate, average Farmer visits per user, number & details of Farmers not visited, visit duration per Farmer, frequency of Farmer visit, feedbacks received, visit objective analysis, etc


3. Purchases

To monitor all purchases done. Based on the purchase / sourcing workflow. Breakdown of all the purchases made by SKU volume and quality.


4. Route compliance

To monitor the trams compliance to the route defined, farmers planned to be visited and visited vs Farmers visited but not planned to be visited.


5. Training dashboards

To monitor the training done by the team and the farmer certification progress.


6. Products tracking report.

Helps to monitor the movement of the products from the buying centers / sites through the regional hubs to the factories. Key points to monitor are the quantities, transport vehicles and the quality i.e. moisture content etc.


Dashboards


This is where we compile all the KPIs/reports essential for further scurrility. Our dashboards are majorly availed for Admins and supervisors, we however also have some dashboards availed for mobile app users i.e. Extension officers for personal performance tracking. These KPIs/reports are grouped into different folders depending as outlined below.


Here is a table with a detailed view of the KPIs.


KPI Name

Definition

Visits

A visit is defined as check in and check out to a Farmer

Farmer in portfolio

Count of total Farmer assigned to a user team

Farmer covered

Count of Farmer who have been visited

Nbr of Visited and Striked Outlets

Number of Farmer visited and those with a sales

Coverage (%)

% of Farmer that have been visited among the total number of Farmer

Active users

Count of users with at least one activity report filled

% active users

% of licensed users who are active

% active users before 10am

% of registered users who have done at least one activity report before 10am

Nb of Unique Farmer visited / day

Total Nbr of Unique Outlets visited / number of days in the period

Nb Farmer visited / week

Count of Farmer / number of weeks in the period

Nbr of Field Staffs

Licensed Users

Nbr of Field Staffs actively selling | Count of users with at least one strike |

Here is a table with a detailed view of the KPIs.|| Please find our MUST file here, download as excel, populate and share with us for environment configuration.


Updated on: 28/03/2024

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